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Your Trade Show Exhibit Doesn’t Have To Be Expensive: 3 Money Saving Tips

If your company has been shying away from attending a marketing event with a trade show exhibit because you’re worried that it will cost too much, don’t! The return on investment of a properly selected event can be well worth the time, effort and expense. However, this doesn’t mean that you can’t save some money. Here are a few, easy to follow tips that can reduce your expenses without leaving you to feel the pinch.

Forget About Using A Corporate Travel Agency

If you’re small company that doesn’t need to book a lot of out-of-town travel, you probably don’t have a corporate travel agency on retainer. It’s important to realize that corporate travel agencies may automatically book your staff with refundable airline tickets, which can add an incredible amount to the final bill. This means you could be paying hundreds of dollars more per ticket, and if you’re watching your pennies, you just don’t have this space in your budget! Instead, consider booking your own travel through a discount Internet site or even the airline’s own site and buying travel insurance if you think the trip may be cancelled. Make sure that the travel insurance allows you to change names on the ticket, if necessary, and you could save yourself a lot of money. Just make sure that you understand any restrictions on the insurance to be certain you’re not wasting your money on a service you don’t need.

Use A Budget Service To Ship Your Trade Show Exhibit

If you can’t use the airline to ship your trade show exhibit, you’re going to need to have a shipping partner. Oftentimes, the venue or organization that’s running the event will have a preferred shipping partner, but this doesn’t mean that it’s the cheapest. Before you blindly choose a shipping partner, make sure that you’re getting a good deal. No matter what company ships your trade show exhibit, check to ensure that it offers adequate insurance just in case something goes wrong. If your display is lost or permanently damaged, you want to be able to replace it entirely.

Watch Your Invoices For Erroneous Charges

By the end of the event, your company could be swimming in invoices. From venue staff to contractors, you could have invoices from a number of different companies. Instead of paying each one automatically, check them out to make sure that each one is correct and that you actually received the services you’re expected to pay for. Some companies have had their trade show exhibit crates delivered to an incorrect booth space and then received a bill to move them to the correct space! If this happens to you, explain why the charge should be removed, but do so calmly and professionally. This way you’ll be more likely to have the charge removed without any arguments. In most cases, these overbillings are a simple oversight and not a way to try to swindle you out of money.

If you’re attending an event with your trade show exhibit, saving money can be easy to do. Approach it the right way and you might be surprised at how much money you can save without a lot of hassle.

A trade show exhibit in San Antonio from Xtreme Xhibits ( can help your company stand out, even in a crowded marketing venue. If you’re interested in making an impact with your trade show exhibits, let Xtreme Xhibits help. To see a gallery of completed displays, visit

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